Carbon Reduction Commitment Policy

1. Policy Statement

Business Management Systems Limited is a specialist provider of ISO management system consultancy, auditing support, and compliance services across the United Kingdom. We recognise that environmental responsibility and climate action are integral to effective governance, risk management, and sustainable business performance.

We are committed to reducing our greenhouse gas (GHG) emissions, minimising environmental impacts, and supporting the UK’s transition to a low-carbon economy. This policy establishes our organisational framework for managing, monitoring, and continually improving our carbon performance.

Our approach aligns with national environmental objectives set by the Department for Environment, Food & Rural Affairs and international best practice promoted by the International Organization for Standardization.

Through leadership, accountability, and professional integrity, we seek to demonstrate best practice in carbon management and sustainability.

2. Scope
This policy applies to:

• All directors, employees, consultants, and associates
• Subcontractors and delivery partners
• Office-based, remote, and client-site operations
• All consultancy, training, and auditing activities

The policy covers emissions arising from:

• Office energy consumption
• Business travel and transport
• Remote working and IT infrastructure
• Procurement of goods and services
• Waste management and office operations
• Digital service delivery

Where we have operational control, carbon reduction requirements shall be fully implemented.

3. Policy Objectives
Business Management Systems Limited commits to the following strategic objectives:

1. Establish and maintain an accurate organisational carbon footprint.
2. Reduce Scope 1, Scope 2, and relevant Scope 3 emissions annually.
3. Embed carbon management into consultancy delivery and internal governance.
4. Promote low-carbon working practices across all operations.
5. Maintain full compliance with statutory reporting requirements.
6. Enhance credibility as a sustainability-focused ISO consultancy.
7. Support clients in achieving their own carbon reduction goals.
8. Contribute to national and sector-wide climate objectives.

These objectives are reviewed annually as part of management review.

4. Regulatory and Standards Framework
This policy supports compliance with, and alignment to, the following frameworks:

• UK Climate Change Act
• Streamlined Energy and Carbon Reporting (SECR)
• Companies Act environmental disclosures
• Public sector and commercial procurement sustainability requirements
• ISO management system standards (including ISO 9001, ISO 14001, ISO 45001, ISO 14064, ISO 50001)
• Government Net Zero strategy guidance

Where applicable, voluntary sustainability initiatives and external assurance schemes shall also be considered.

5. Carbon Management Principles
Our carbon reduction programme is based on the following core principles:

5.1 Accurate Measurement
We will:

• Establish and maintain a verified baseline year
• Collect reliable energy, travel, and procurement data
• Apply recognised emissions conversion factors
• Maintain documented calculation methodologies
• Retain audit trails for verification purposes

5.2 Hierarchy of Control
We apply the following hierarchy:

1. Eliminate unnecessary emissions
2. Reduce unavoidable emissions
3. Substitute with low-carbon alternatives
4. Optimise operational efficiency
5. Offset residual emissions (as last resort)

5.3 Continuous Improvement
Carbon performance is integrated into our management systems through:

• Planned objectives and targets
• Performance monitoring
• Corrective actions
• Management review
• Ongoing optimisation

5.4 Professional Leadership
As an ISO consultancy, we commit to demonstrating leadership by example and promoting best practice to clients and stakeholders.

6. Key Carbon Reduction Commitments

6.1 Office and Facilities Management
We will:

• Improve building energy efficiency
• Use LED lighting and energy-efficient equipment
• Implement smart heating and controls
• Reduce standby power consumption
• Procure renewable electricity where feasible

6.2 Digital and Remote Working
We commit to:

• Promoting remote and hybrid working models
• Using energy-efficient IT equipment
• Optimising cloud and server usage
• Reducing paper-based systems
• Implementing secure digital document management

6.3 Business Travel and Transport
We will:

• Prioritise virtual meetings and audits
• Encourage public transport use
• Support low-emission and electric vehicles
• Implement mileage reduction strategies
• Monitor and report travel emissions

6.4 Procurement and Supplier Management
We require suppliers to:

• Demonstrate environmental responsibility
• Provide sustainability credentials where possible
• Reduce packaging and logistics emissions
• Support ethical and low-carbon sourcing

Environmental performance forms part of supplier evaluation.

6.5 Waste and Resource Management
We aim to:

• Minimise waste generation
• Maximise reuse and recycling
• Reduce single-use materials
• Implement secure electronic records
• Apply circular economy principles

7. Roles and Responsibilities

7.1 Board and Managing Director
Responsible for:

• Approving this policy
• Setting strategic carbon targets
• Providing resources
• Reviewing performance
• Ensuring legal compliance

7.2 Sustainability / Environmental Lead
Responsible for:

• Policy implementation
• Data collection and analysis
• Carbon reporting
• Improvement planning
• Client sustainability integration

7.3 Contract Managers
Responsible for:

• Implementing reduction initiatives
• Monitoring performance
• Managing travel and resource use
• Supporting staff engagement

7.4 Employees and Consultants
All personnel must:

• Apply energy-saving practices
• Minimise travel impacts
• Use digital systems responsibly
• Participate in training
• Support continuous improvement

8. Targets and Performance Management

8.1 Carbon Reduction Targets
Business Management Systems Limited will establish:

• Annual percentage reduction targets
• Medium-term intensity-based targets
• Long-term net-zero ambitions

Targets are based on:

• Baseline data
• Business growth projections
• Sector benchmarks
• Client and regulatory expectations

8.2 Monitoring
We will:

• Track KPIs quarterly
• Review performance trends
• Conduct internal audits
• Benchmark against peers
• Implement corrective actions

8.3 Management Review
Carbon performance forms a standing agenda item in formal management reviews.

9. Reporting and Disclosure
We commit to transparent reporting through:

• Annual carbon footprint statements
• SECR disclosures (where applicable)
• Tender and client submissions
• Sustainability reports
• Marketing and stakeholder communications

All reported data shall be supported by verifiable evidence.

10. Training and Awareness
We will provide:

• Carbon awareness training
• Role-specific guidance
• Internal sustainability briefings
• Best practice toolkits
• Staff engagement campaigns

Environmental competence is considered essential to professional consultancy delivery.

11. Risk Management and Climate Resilience
Climate-related risks are integrated into our risk management framework, including:

• Regulatory change
• Client sustainability expectations
• Energy price volatility
• Reputational exposure
• Supply chain disruption

Mitigation and adaptation measures are reviewed annually.

12. Offsetting and Residual Emissions
Where emissions cannot be reasonably eliminated, we may use accredited offsetting schemes on a transitional basis.
Offsets must be:

• Independently verified
• Transparent
• Aligned with recognised standards
• Used only after reduction measures

Offsetting shall not replace genuine carbon reduction.

13. Review and Continual Improvement
This policy is reviewed:

• Annually
• Following organisational change
• After regulatory updates
• After significant environmental incidents

Revisions require senior management approval and formal communication.

14. Compliance and Enforcement
Compliance with this policy is mandatory.

Failure to comply may result in:

• Disciplinary action
• Contractual remedies
• Termination of supplier relationships

Compliance is monitored through audits and management reviews.

15. Statement of Commitment
Business Management Systems Limited is committed to demonstrating leadership in carbon management within the UK ISO consultancy sector.

Through structured governance, professional integrity, and continuous improvement, we will reduce our environmental impact and support our clients in achieving sustainable excellence.

This policy reflects our long-term commitment to environmental responsibility, regulatory compliance, and future generations.

Approved by: Lee Davies
Position: Managing Director
Signature: LT Davies
Date: 01/02/2026